Litigation Administrative Assistant

Downtown San Diego, CA

An Am Law 100 law firm is seeking an experienced Litigation Administrative Assistant to join our collaborative team in our downtown San Diego office. This role supports attorneys and paralegals handling sophisticated commercial business defense and civil litigation matters and offers an excellent opportunity for a detail-oriented professional to contribute in a fast-paced, high-caliber legal environment.

Position Overview

The Litigation Administrative Assistant plays a critical role in managing attorney caseloads and providing comprehensive legal and administrative support throughout all phases of litigation. The ideal candidate is proactive, organized, and thrives in a deadline-driven setting while working closely with attorneys, clients, and internal teams.

Key Responsibilities

• Maintain and manage attorney calendars, deadlines, and schedules
• Prepare, revise, proofread, and finalize correspondence, pleadings, and other legal documents
• Perform state and federal e-filing across multiple courts and jurisdictions
• Schedule depositions, mediations, court hearings, and client meetings
• Coordinate domestic travel arrangements and process monthly expense reports
• Communicate professionally with clients, court personnel, and opposing counsel
• Assist with trial preparation and provide on-site trial support as needed
• Run conflict checks and assist with opening and maintaining new client/matter files
• Maintain electronic files and records in document management systems
• Support billing functions, including setting up billing requirements and assisting with invoices
• Maintain and update attorney and client contacts
• Perform additional administrative and clerical duties as assigned

Qualifications

• Minimum of four (4) years of recent litigation administrative experience in a law firm
• Strong background in state and federal litigation e-filing
• Experience supporting commercial business defense and civil litigation practices
• Outstanding written and verbal communication skills
• Ability to manage multiple priorities and meet tight deadlines
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Experience with document management systems, docketing software, and billing/time entry systems strongly preferred
• Proactive, team-oriented, and detail-driven work style

Top Three Requirements

1. At least 4 years of State and Federal e-filing experience
2. Strong knowledge of litigation and commercial business defense
3. Excellent writing and communication skills

Work Schedule & Compensation

• Hours: 40 hours per week, Monday-Friday, 8:30 AM - 5:00 PM (30-minute lunch)
• Salary Range: $70,000 - $95,000 annually, commensurate with experience
• Benefits: Comprehensive benefits package including healthcare, retirement plans, paid time off, and eligibility for merit-based raises

Practice Area

• Commercial Business Defense - Civil Litigation

If you are an experienced Litigation Administrative Assistant seeking a stable, professional environment with a respected law firm, we encourage you to apply and join our downtown San Diego team.